Tip 1: Customizing the Microsoft^® Word Toolbar

If Microsoft Word’s built-in toolbars don’t contain all of your frequently used commands, you can customize them by adding (or deleting) individual buttons. You can even create your own custom toolbar.

1. Select View > Toolbars > Customize from the menu. The Customize dialog box appears. You can select toolbars you want to view, or create a new custom toolbar in this dialog box.
2. Click the Commands tab. Here, you can select the buttons and commands you want to appear in your toolbar. The commands are organized by category, just like Word’s menus.
3. Select a category from the Categories list, find the desired command in the Commands list, and then drag the command into the toolbar.

To change a button’s appearance or position in your toolbar:
Right-click the button and modify the text and/or image using the shortcut menu options. For example, you can select "Text Only" or "Image and Text" to alter the way the button looks in your toolbar. You can also rearrange the order of the buttons by clicking and dragging them to other locations in the toolbar.

NOTE: The Customize dialog box must be open for this feature to work.

Tip 2: Using and Customizing AutoCorrect

AutoCorrect automatically corrects many common typing and spelling errors as you type. For example, AutoCorrect will change the mistyped words “hte” to “the” or “adn” to “and” as soon as you move on to the next word. AutoCorrect also corrects simple grammar mistakes, such as capitalization problems. For example, it would change “GOing” to “Going” or capitalize the first letter in sentences.

But you can also use AutoCorrect as a “shorthand” feature. For example, you can create an AutoCorrect entry that would automatically replace the text “rdi” with “Regional Developing Chemical and Agricultural Industries, Inc.”

To create an AutoCorrect entry:

1. After opening a document, select Tools > AutoCorrect Options from the menu. The AutoCorrect dialog box appears.
2. Click the AutoCorrect tab to bring it to the front.
3. Type the word or characters you want to replace in the Replace text box.
4. Type the word or characters you want to use instead in the With text box.
5. Click Add and then OK.

NOTE: AutoCorrect is a feature that is shared across the Microsoft Office suite—so any additions or changes you make to AutoCorrect in one program, such as Word, will appear in all the Microsoft Office programs, like Excel.

Tip 3: Using Detect and Repair

Programs sometimes become corrupted and have to be reinstalled in order to make them work right again. Fortunately, Microsoft has made this process relatively painless with the Detect and Repair feature. Detect and Repair searches for corrupted files and incorrect settings in any Microsoft Office applications and then finds and reinstalls the appropriate files.

Should your installation of Microsoft Word become corrupted or buggy, here is what you can do:

1. Make sure the Office 2003 CD is inserted in your computer’s CD-ROM drive, or is available through the network.
2. Select Help > Detect and Repair from the menu.
3. The Detect and Repair dialog box appears.
4. To perform a standard detect and repair, do not select any of the options in the dialog box. But if you want to add them, here’s what they do:
   • Restore my shortcuts while repairing: This restores application shortcuts to the Start menu.
   • Discard my customized settings and restore default settings: This option will reset such features as the Office Assistant, menu and toolbar customizations, security levels, and view settings.
5. Click Start.

If Word finds the Office 2003 installation files, it begins looking for and repairing any problems it finds with any Office 2003 programs. Detect and Repair doesn’t only fix problems with Microsoft Word, but with all your Microsoft Office 2003 applications, such as Microsoft Excel and Microsoft PowerPoint.

Tip 4: Sending Faxes Using Microsoft^® Word

A new feature in Word 2003 is the ability to send faxes right from the program and without scanning paper copies into a fax machine. To use the Fax Service you need to be signed up with a fax service provider, and have Word and Outlook 2003 installed on your computer.

NOTE: If you do not have a fax service provider installed on your computer, you will be prompted to sign up with a provider over the Internet. It’s very easy to sign up; just follow the instructions to choose a provider and sign up for the fax service. Many providers offer a free 30-day trial in case you’re trying to decide whether or not you want this service.

• To Send a Fax: Open the document you want to fax and select File > Send to > Recipient using Internet Fax Service from the menu. Enter the fax information: recipient name and fax number, and a subject. Choose the type of cover sheet you want to use in the Fax Service task pane and fill it out. Click the Send button.
• To Preview the Fax: Click the Preview button in the Fax Service task pane.
• To Calculate Cost of Fax: Click the Calculate Cost button in the Fax Service task pane.
• To Fax Multiple Files: Click the Attach button in the fax message window and attach each file you want to fax.

Tip 5: Creating Web Pages With Microsoft^® Word

Did you know that you can create simple web pages using Microsoft Word?

1. Select File > New from the menu.
2. Click the On my computer link in the New Document task pane. The Templates dialog box appears.
3. In the General tab, double‑click the Web Page template. A new blank web page appears. You might think you just created another Word document. But if you look closer, you’ll notice that you’re in Web Page Layout view.
4. To save the web page, select File > Save as Web Page from the menu.

Viewing a Web Page:

• To view the Web toolbar: Select View > Toolbars > Web from the menu, or right-click any menu or toolbar and select Web from the shortcut menu. You can browse or navigate web pages in Microsoft Word using the Web toolbar buttons, just like you would when using a web browser.
• To view a web page’s HTML source code: Select View > HTML Source from the menu.
• To see how the web page you created would look on the Internet: Select File > Web Page Preview from the menu.